Broker-Dealers

broker dealer compliance
Overview
Products
Smarsh Advantage
The Cloud

The Choice For FINRA Registered Firms

As a provider that understands the needs of regulated firms, Smarsh gives you the tools to implement and enforce effective electronic recordkeeping, supervision and data protection policies for compliance with FINRA record retention rules and to fulfill SEC obligations for electronic message broker dealer compliance. The hosted email and message archiving platform enables you to:

  • Per broker dealer compliance obligations, automatically preserve all electronic business records and store securely on tamper-proof media for their designated retention period(s).
  • Leverage an industry-recognized Third Party Download Provider for mission-critical communication tools, satisfying rules SEC 17a-4 and FINRA 3010 and FINRA 3110 for FINRA record retention rules and broker-dealer compliance.
  • Locate and produce electronic communications quickly, and be prepared for FINRA compliance examinations and SEC examinations or requests with on-demand data production.
  • Show documented records of supervisory procedures through detailed audit trails and demonstrate policy enforcement and evaluation per FINRA record retention rules.
  • Customize your firm’s supervision policies without technology limitations. Configure company-approved keyword lists for individual compliance officers or OSJs. Automate policy enforcement and streamline compliance review procedures with systemized search criteria for broker dealer compliance.
  • Offload the cost and operational burden of managing complex and disparate email and messaging applications.

Suite Of Solutions For Broker-Dealer Compliance

All services within the Smarsh integrated suite are centrally administrated through the web-based Smarsh Management Console. Permissioned administrators can review electronic communication, implement classification, data-leak prevention and encryption polices, and analyze the effectiveness of these policies through comprehensive and customizable reporting fulfilling FINRA record retention rules.

broker dealer compliance Email Archiving
The flagship of the Smarsh email management suite is its email archiving and compliance solution. Smarsh will capture every email (and attachment) that enters or leaves your organization, as well as internal messages, and preserve them all in evidentiary-quality form in a central repository. Leverage best-in-class search, supervision and on-demand export functionality. 
finra record retention rules Virtual Compliance Officer
The Smarsh proprietary policy enforcement engine introduces unparalleled efficiency in email supervision. Save your compliance department time while increasing the effectiveness of your monitoring procedures with automation. Systematically classify messages based on keyword violations, complaints, advertising, privileged communication and more, and significantly reduce “false-positive” search results.
encryption for finra rules Email Encryption/DLP
Solutions for data-leak prevention (smarshDLP) and secure messaging and file transfer (smarshEncrypt) enable your company to mitigate risk, communicate confidentially and meet emerging data protection obligations. With smarshDLP, the outbound content filtering solution, you can block, quarantine or encrypt messages before they leave your system. smarshEncrypt can be deployed manually or as a policy-based encryption solution, and was designed to integrate with email supervision procedures.
finra social media compliance Social Media Archiving  |  IM Archiving  |  Mobile Message Archiving
Smarsh provides solutions for archiving and enforcing governance policies for social media, text messaging, instant messaging, and dozens of proprietary messaging platforms (such as Bloomberg). Administration for alternative archiving solutions is consolidated within the Smarsh Management Console.
Smarsh Financial Visions Websites
Compliant website production and hosting, made easy and affordable. Service includes consultative Internet marketing and search engine optimization support.

 

Let Smarsh Make It Easy For You

The Customer Experience

Strong relationships with our clients are the key to our success and our industry-leading reputation, reflected in every element of your customer experience. With Smarsh, you won’t have to worry about unanswered phone calls or email requests. Each client has a dedicated account manager, an implementation team, and access to a full-service support team, working 24/7/365.

A Flawless FINRA & SEC Examination Track Record

We understand that when you’re going through an examination, email retention is just one of many issues to manage. Whether its producing data or generating evidence of compliance review, Smarsh helps its clients pass examinations every day. If you need help, the Smarsh team will be there every step of the way.

Control Your Own Data

All of your messages remain online and securely accessible, and you can produce messages from your archive and burn them to DVD on-demand. Or call Smarsh, and the team will do it for you. As part of your service, we also send you encrypted DVDs monthly, so you have a copy of your data on-site.

Lessons from Experience

Our service was designed to help clients navigate FINRA/SEC electronic recordkeeping, supervision and data protection obligations. Services need to be unquestionably reliable and support staff must respond to queries with urgency. The security and integrity of your mission-critical data is paramount. Solutions need to provide measurable and systematic transparency and robust accountability controls for your peace of mind and protection. Confront the multiple challenges created by changing regulations, emerging technologies and increased scrutiny with confidence. 

Perpetual Innovation

Smarsh has built a reliable, robust and multi-dimensional platform of integrated solutions. System upgrades and enhancements are introduced regularly, and powerful systems are matched with an intuitive user experience.

Scalability

Whether you’re a one-man shop or a broker-dealer with several thousand representatives, your firm can customize policies and procedures in a way that is appropriate for you. Our full range of compliance features is available with every account, big or small.

The Benefits of the Smarsh Cloud Model

Security & Privacy

You always maintain ownership and control of your data. Multiple physical, procedural and technical safeguards are in place to protect and limit access to your data. Smarsh data centers are redundant, geographically-dispersed and SAS 70 (Type II) audited. All systems are protected by multi-tiered firewalls and proactively monitored within the Smarsh Network Operations Center. Encrypted access to your data is granted only to your firm’s approved system administrators.

Performance

  • Free up storage capacity | Forrester Research survey data indicates that storage capacity requirements are growing between 20 and 40 percent each year.1 By "off-loading" data, your company can free up valuable storage space and optimize server performance. Remove content from your messaging server and migrate it to an archiving platform.
  • Global availability | Full platform functionality is available securely 24-7 via the Internet.
  • Search and produce data quickly | Smarsh offers the storage, database and indexing expertise to ensure optimal search and retrieval times, even as the volume of your archive grows.
  • Seamless updates | Rather than waiting for the release and installation of your software’s next version, Smarsh platform updates are introduced regularly. 

Deployment

  • Rapid on-boarding | Your firm can be up and running on the Smarsh platform in days or weeks rather than a long-term phased timeline. With its diverse and growing client base, Smarsh has encountered a variety of system integration scenarios and manages the deployment process for you.
  • Flexible integration | The unique Smarsh architecture is platform-agnostic and integrates with on-premise (Microsoft Exchange, Lotus, Novell, etc.) and SaaS (Microsoft Office 365 and Google Apps Premier, for example) messaging platforms.

Cost

  • Predictable pricing | Smarsh does not charge for storage or disk space, significantly reducing costs for traditional email backup. Pricing is predictable, easy to budget and does not require large capital expenditures.
  • No software/hardware to maintain | Smarsh manages all hardware and software within its data centers, and upgrades are automatic and included as part of the managed service.
  • Minimized internal IT operating burden | Maintain access and ownership of all of your information, and liberate your IT team to focus on core competencies.

1 In Search of Information Governance in the Enterprise (blog). Forrester Research, Inc. 31 March 2010.

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