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Protecting your clients' valuable electronic data from data leak and data breach security has never been more mission-critical.
The SEC's Regulation S-P mandates safeguarding clients' personal information. Over 40 states now have data breach laws (such as those in Nevada and Massachusetts), requiring businesses to securely transmit confidential electronic data. The Federal Health Insurance Portability and Accountability Act (HIPAA) requires that policies and procedures must be established and implemented to protect the use and disclosure of individuals’ protected health information (PHI).
The volume of sensitive content stored within email and delivered through email grows. Data breaches can cost your organization in both dollars and reputation, and with increasing governance and regulatory obligations, the punitive consequences associated with failure to protect sensitive data outweigh the cost of deploying encryption capabilities.
For compliance professionals, the introduction of an email encryption solution as a messaging security method has traditionally complicated the already labor-intensive process of corporate email supervision. Having to use "keys" or install new software or use multiple interfaces to accomplish both message encryption and email compliance policy enforcement can make data security an impediment to general business operations.
Not to mention that encrypted messages can often prove to be difficult or near-impossible to review. It becomes virtually impossible for compliance to satisfactorily enforce its supervision policies if it can't review an original message and track the audit history within its archive.
Using smarshEncrypt as part of your integrated archiving and compliance solution, your organization can…
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Consolidate. The Smarsh Management Console is your administration destination. There is no need to log into separate applications for your encryption software, another to view your "quarantined" pre-review messages and then another for your email supervision system.
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Enforce policy-based encryption. Messages that meet your firm's customized criteria will be automatically sent with smarshEncrypt.
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Communicate back-and-forth with clients confidentially within smarshEncrypt. Intellectual property, sensitive client financial information or private health information, for instance, can be transmitted in accordance with emerging state and Federal data protection and data breach mandates and regulations.
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Outlook? BlackBerry? iPhone? CRM? No problem. Incorporate encryption and data-leak prevention policy enforcement with any email system and with any tool used to send email.
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Track the entire life cycle of an email message through your compliance audit system. Start with the original ("pre-encrypted") message and track all actions taken on it.
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smarshEncrypt is a secure messaging platform that enables users to securely send and receive electronic data. Using Smarsh’s proprietary data-leak prevention engine, smarshDLP, administrators can establish corporate usage policies and automatically enforce the encrypted transmission of email and files that meets specified criteria. For example, email to specific recipients, or messages featuring specific content in the body or in attachments, can trigger delivery via smarshEncrypt. Encrypted delivery can also be initiated manually by the sender.
From there, message recipients are notified of the secure transmission and follow simple instructions to access the smarshEncrypt system. In seconds, the sender and recipient(s) can confidentially and securely read and reply to messages sent via the platform. Intellectual property, sensitive client financial information or private health information, for instance, can be transmitted back-and-forth in accordance with emerging state and Federal data protection and data breach mandates and regulations.
Communicate with your clients, and give them the peace of mind that comes with knowing that the security of their data is a priority to your organization. All aspects of the smarshEncrypt experience – including notifications – can be customized, strengthening branding efforts and building trust with a demonstrated commitment to client data security.
Deployed via the “SaaS” (software-as-a-service) model, the smarshEncrypt platform lightens the burden on email servers, as both secure messages and attached files reside in the smarshEncrypt secure messaging platform (rather than on the sender's or recipient’s email server). Clients' can use Smarsh's email encryption solution as a dedicated, secure file transfer system and eliminate the impact of file-size limits within their email systems. Email related storage and costs are reduced, as is impact on network bandwidth.
The smarshEncrypt email encryption solution is designed to integrate seamlessly with Smarsh’s hosted email archiving and compliance solutions. Within Smarsh's archiving infrastructure, the entire life cycle of an email can be tracked, starting with the original “pre-encrypted” message and including the comprehensive audit trail attached to each message.
The Web-based Smarsh Management Console serves as the consolidated administration destination for multiple functions. There is no need to log into separate applications to access encryption controls, another to view "quarantined" pre-review messages and then another for the email supervision system.
No hardware, software or plug-ins are needed to access the Web-based system, and there are no certificate or key exchanges necessary to access secure messages. The smarshEncrypt platform works with any email client, email system (including CRMs) or operating system, and service is compatible with all mobile messaging devices, including BlackBerries and iPhones.
Email encryption does not need to be expensive, complicated or intrusive. Messaging security, data-leak prevention, data breach prevention and encryption are all parts of a responsible corporate email usage policy and should work to bolster compliance efforts, rather than impede them. Put that theory into practice with smarshEncrypt.
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