Extend your recordkeeping, compliance, and e-discovery initiatives 

Notes / Domino allows employees at large enterprises and government organizations to communicate and collaborate easily. Creating millions of electronic records daily, without the right solution in place to govern its usage, tools like this can open the door to risk for regulated organizations. Smarsh enables you to extend your recordkeeping, compliance, and e-discovery initiatives to the email that your organization sends using Notes / Domino.

Capture for Notes enables organizations to:

  • Communicate compliantly: Smarsh enables your employees at to collaborate easily through the Notes client. Smarsh fully integrates with Notes / Domino using a journaling agent that we provide to capture email communication as well as all additional metadata and recipient data including BCC recipients and distribution group recipients. This helps you to meet strict SEC, FINRA, MiFID II and other records retention compliance requirements.
  • Monitor and protect your business: Archived content is preserved in a search-ready state, policy-checked, and available for quick access and review. With its ease of integration, secured transport via TLS encryption and robust functionality, Smarsh provides an ideal solution for archiving your organization’s Notes / Domino email sent through a Domino server.
  • Automate archiving and reduce review complexity: Notes / Domino content is automatically ingested into the Smarsh Enterprise Archive for accurate, fast, and highly effective search, e-discovery and case management. Your team can review large quantities of email and identify risk faster, more easily and more effectively.
  • End-to-end security: Whether data is in transit or at rest.

Key Features

API driven Capture

Direct source capture

Using the Smarsh journaling agent for Notes / Domino, email is captured in its native unaltered format, directly from the source, preserving chain of custody.

Message directionality

Users can search for messages in context and see the direction of each message, including whether it was sent internally or externally, whether a message was outbound or inbound.

Attachments support

Attachments, including images and other files, are supported. Content can be viewed or downloaded in proper context and in original form.
Identity Integrations

Identity integrations

Users can manage profiles across all archived communication channels with automated identity management.
Work Archive Access

Personal Archive access

In Professional Archive you can empower employees to access their own historical email with Personal Archive.

IP restrictions and encryption

Smarsh delivers top-tier security, management and operational controls. All data is encrypted in transit and at rest and stored in immutable, compliant format.