Microsoft Teams Compliance, Archiving & Governance
Capture and govern every Microsoft Teams conversation with complete context from a unified compliance platform. Preserve communications across chat, meetings, voice, mobile messaging, and Microsoft 365 Copilot to help meet recordkeeping, supervision, investigation, and eDiscovery requirements.
Trusted at global scale by regulated teams
One platform for Teams compliance
Microsoft Teams brings together chat, channels, meetings, voice, mobile messaging, file sharing, and Microsoft 365 Copilot in one collaboration platform. Smarsh captures communications directly from Microsoft APIs, preserving every business conversation in its native format with the metadata and context needed for compliance, investigations, oversight, and records management.
Meet recordkeeping requirements
Capture chats, Teams Phone Mobile, Teams SMS, meetings, and Microsoft 365 Copilot interactions to help meet SEC, FINRA, CFTC, FCA, MiFID II, Federal Records Act, FOIA, and other regulatory and organizational recordkeeping requirements.
Preserve every conversation in context
Archive messages, meetings, voice interactions, files, reactions, participant activity, and Microsoft 365 Copilot content together so reviewers can quickly understand conversations exactly as they occurred.
Work with your existing archive
Capture communications once and securely deliver them to the Smarsh Platform, your existing archive, records management solution, or enterprise data lake, without replacing your current infrastructure.
How Teams capture & archiving works
Every Microsoft Teams communication flows automatically from Microsoft 365 into the Smarsh platform, where it is preserved with native context and metadata in a centralized, tamper-resistant archive. This creates a dedicated system of record for compliance, supervision, investigations, eDiscovery, and long-term records management while complementing Microsoft's native compliance capabilities.
Capture at the source
Capture Microsoft Teams communications directly through Microsoft APIs, automatically preserving chats, channels, meetings, Teams Phone Mobile, Teams SMS, Microsoft 365 Copilot interactions, files, reactions, and metadata without interrupting employee workflows.
Preserve every interaction
Retain messages, meetings, voice conversations, attachments, participant information, rich media, and Microsoft 365 Copilot interactions in their native format, creating immutable records that support compliance, supervision, investigations, and information governance.
Archive and access
Deliver captured communications to the Smarsh Platform, your existing archive, or an enterprise data lake, where compliance, legal, IT, and records teams can quickly search, supervise, retain, and produce communications from one centralized location.
Purpose-built for Teams compliance
Purpose-built to capture, preserve, supervise, and govern communications across chat, meetings, voice, mobile messaging, and Microsoft 365 Copilot.
Direct source capture
Capture Microsoft Teams communications directly from Microsoft APIs while preserving native message content, metadata, participant information, and complete conversation context.
Teams Phone Mobile & Teams SMS
Capture Teams Phone Mobile, SMS, and MMS alongside desktop collaboration so business conversations remain compliant across every supported communication channel.
Voice recording, transcription & analytics
Record Teams meetings and voice calls while applying transcription, sentiment analysis, redaction, and quality scoring to support supervision, dispute resolution, customer experience, and operational insight.
Complete conversation context
Preserve chats, threaded conversations, reactions, GIFs, files, links, videos, Microsoft 365 Copilot interactions, and participant activity so every conversation remains authentic, searchable, and easy to review.
AI-driven supervision
Apply configurable policies, lexicons, and AI-driven surveillance to identify potential misconduct, automate review workflows, and strengthen communications oversight.
Enterprise search & eDiscovery
Search Microsoft Teams communications by user, keyword, channel, policy, date range, or case to support investigations, litigation, public records requests, internal audits, and regulatory examinations.
Flexible archiving & storage
Archive Microsoft Teams communications within the Smarsh Platform or securely deliver captured content to Digital Safe, your existing archive, records management solution, or enterprise data lake to align with your enterprise data strategy.
Built for every Teams deployment
Capture and preserve Microsoft Teams communications across cloud, hybrid, and on-premises Teams environments to align with your organization's operational, security, and regulatory requirements.Comprehensive Teams coverage
Business communications extend beyond chat messages. Smarsh captures and preserves Microsoft Teams communications in their native format with the fidelity, metadata, and context needed to support compliance, supervision, investigations, records management, and AI governance, including:
Trusted across regulated industries
Purpose-built to help organizations capture, archive, and govern Microsoft Teams communications while supporting industry-specific compliance, records management, and information governance requirements.
Capture Microsoft Teams communications to help meet SEC Rule 17a-4, FINRA Rules 3110 and 4511, CFTC, FCA, and MiFID II recordkeeping requirements while reducing off-channel communication risk and strengthening communications supervision.
Capture and preserve Microsoft Teams communications for government agencies to support the Federal Records Act, FOIA requests, NARA guidance, agency records schedules, congressional inquiries, investigations, and long-term public records retention.
Preserve Microsoft Teams communications to support records retention, legal discovery, internal investigations, organizational governance, and information lifecycle management while helping reduce communications risk.
Capture, archive, and govern Microsoft Teams communications to strengthen records management, support legal hold and eDiscovery, simplify compliance, and maintain complete, searchable business records across the organization.
Govern every Teams conversation from one platform
Capture, preserve, supervise, and govern Microsoft Teams communications across chat, meetings, voice, mobile messaging, and Microsoft 365 Copilot from a single platform. Help simplify compliance, strengthen oversight, and reduce communications risk while preserving every business conversation with the integrity and context your organization depends on.
Frequently asked questions
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Microsoft Teams compliance is the process of capturing, preserving, supervising, and retaining business communications to help meet regulatory, legal, and organizational recordkeeping requirements. A compliant solution preserves messages, meetings, voice conversations, files, metadata, and conversation history while supporting supervision, investigations, legal discovery, and records management.
Smarsh captures Microsoft Teams communications directly from Microsoft APIs, preserving communications in their native format with complete conversation context across supported collaboration channels.
Microsoft Teams capture uses Microsoft APIs to automatically preserve business communications without requiring employee action. Chats, channels, meetings, Teams Phone Mobile, Teams SMS, Microsoft 365 Copilot interactions, files, and metadata are securely captured and archived while maintaining message fidelity and complete conversation context.
Yes. Organizations using Microsoft 365 Copilot may need to retain AI-assisted business communications alongside other business records. Smarsh captures supported Microsoft 365 Copilot interactions together with Microsoft Teams communications, making AI-generated content searchable and available for supervision, investigations, eDiscovery, and records management.
Government agencies using Microsoft Teams remain responsible for preserving communications that qualify as public records. Smarsh captures and archives supported Microsoft Teams communications to help support the Federal Records Act, FOIA requests, NARA guidance, agency records schedules, congressional inquiries, investigations, and long-term records retention.
Organizations can archive Microsoft Teams communications within the Smarsh Platform or securely deliver captured content to Digital Safe, an existing archive, records management solution, or enterprise data lake. This flexible approach helps organizations align Microsoft Teams storage with existing compliance, governance, and enterprise data management strategies.
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