Stay connected and compliant on the go

Employees want and are already using the latest and most efficient productivity tools such as Workplace by Facebook. They allow users to share news feeds, emojis, chats, photos, follows, likes, and files effortlessly. These IM and collaboration tools and associated communications are not free from regulatory requirements or litigation. Prohibitive policies are not effective and negatively impacts employee productivity. With the right solution in place to capture and archive communications, you can allow employees to take full advantage of best available channels, without opening your business to uncertainty and risk. Smarsh capture and archiving solutions for Workplace enable:

  • Comprehensive compliance: Smarsh captures data in near real-time. All content can be sent to the Smarsh Enterprise Archive to help meet FINRA, SEC and other regulatory mandates. The quick search and display of contextual data make supervision and reconciliation functions more efficient.
  • Supervision and protection for Workplace content: Capture unifies Workplace user identities with Facebook, Instagram, and other social and enterprise networks for consistent policy enforcement. Captured data can be seamlessly exported to the Enterprise Archive where supervision policies can be enforced.
  • Automatic archiving and fast, effective e-discovery: Workplace content is captured in its native format complete with metadata. This provides a comprehensive view of activities that can then be retained in the Enterprise Archive for easy and efficient e-discovery.
  • End-to-end security: Whether data is in transit or at rest.

Key Features

API driven Capture

Native content capture

Workplace content is captured directly from the source in its native format, with chain of custody preserved. including member profiles, posts, conversations, group activities, photos, and files.

Message threading and attachments

All messages are captured including member profiles, posts, conversations, group activities, photos, and files. Message threading displays conversations as they originally happened for ease of review.
Capturing communications in full and in context

Contextual capture

The full binary record of messages is captured. Modifications and deletes are captured with certain deployments in near real-time ensuring a complete record is preserved.

Content monitoring

Lexicons can be defined to flag text and file content for review, which can be targeted to specific groups. Alerts can then be generated with certain deployments based upon keyword or phrase matches.

Powerful search

Search for Workplace content based on user, date range, keywords, or content tagged to specific cases, events or topics.
Personas and Identity Management

Profile and identity management

Smarsh supports automated directory synchronization for unified identity and profile management
External archiver support icon

Smarsh or external archive support

Send Workplace content seamlessly to the Smarsh Enterprise Archive, an immutable and context-aware data store, or any other archive or ECM solution. Connected Apps are available for optimized supervision and e-discovery.